At PlanXtra, we are dedicated to empowering the construction industry with comprehensive, data-driven planning and management solutions. Our mission is to provide our clients with strategic, reliable, and efficient planning services that drive informed decision-making, reduce risks, and ensure successful project delivery, on time and within budget.

 

We believe in the power of collaboration. By working closely with our clients, partners, and stakeholders, we ensure that every decision reflects a shared vision and collective expertise, making the project process smoother and more effective. At the heart of our work is trust. Our clients count on us to deliver clear, accurate, and actionable plans, and we uphold that trust with integrity, transparency, and a commitment to excellence. Our long-standing relationships are built on our track record of reliability and performance.

 

Focus is key in all we do. We pay meticulous attention to every detail, ensuring that each project is strategically planned and executed to achieve the best possible outcomes. Through clear communication, precision planning, and a commitment to excellence, we keep projects on track, aligned with client goals, and moving toward successful completion.

About Us

PlanXtra Solutions

At PlanXtra, we specialise in innovative solutions tailored to boost your business efficiency and drive profitability. Our expert team is dedicated to understanding your unique needs, providing personalised strategies and tools that empower you to achieve your goals. Discover how our cutting-edge technologies and industry-specific insights can transform the way you operate, making your business not just a participant in your industry, but a leader. Join us in redefining success and optimising your operations for the challenges of tomorrow.

 

Our Core Services Include: 

 

✔️ Planning & Scheduling – Streamlined scheduling processes that align with project goals   and timelines.
✔️ Tender Support – Expert guidance to ensure your bids are competitive and well-structured.
✔️ 4D Planning & Simulation – Visualise and plan project sequences with integrated 3D models and timelines.
✔️ Forensic Delay Analysis & Claims Planning – Accurate analysis and claims management to protect your interests.
✔️ PMO Project Planning & Project Controls – Comprehensive project oversight to ensure scope, budget, and timelines are meticulously managed.

 

Whether you're preparing a winning tender, managing site execution, or navigating complex project challenges, PlanXtra is your trusted partner, delivering the expertise, control, and clarity required for construction success.

Planning and Scheduling 

Effective planning is crucial to the success of any project. Our approach prioritises simplicity, ensuring stakeholders receive clear, relevant information that empowers prompt, informed decision-making. The goal of comprehensive schedule management is to provide a detailed overview of work sequences, key milestones, and the critical path’s interdependencies. This allows for seamless execution and timely delivery. We leverage our expertise in Quantitative Schedule Risk Analysis (QSRA) to assist clients in effectively managing project risks. By utilising tools such as Primavera Risk Analysis and Oracle Primavera Cloud (PRA and OPC), we can model specific project risks, identify critical time-related threats, and make informed decisions for risk management.

 

Our Approach

  • Integrated Schedule Development: Create a fully integrated schedule based on first principles to enable effective critical path analysis.
  • Contract Alignment: Tailor the programme to suit the specific contract form (e.g., NEC, JCT, FIDIC) for consistency and compliance.
  • Baseline Establishment: Define or validate a baseline, factoring in scope, quantities, resources, and costs to set a clear reference point.
  • Structured Programme Hierarchy: Develop a structured programme hierarchy alongside a detailed planning management plan to ensure transparency and control.
  • Programme Narrative: Support the programme with a robust narrative that justifies the schedule and its assumptions.
  • Schedule Performance Reporting: Provide regular updates on schedule performance, tracking progress against the baseline plan.
  • Quality Assurance & Risk Management: Conduct routine quality checks, peer reviews, and Quantitative Schedule Risk Assessments (QSRAs) to ensure ongoing schedule integrity.

Tender Planning 

With a proven track record of delivering work-winning tender programmes, we leverage our extensive experience and curated library of past schedules and productivity data to craft effective and competitive plans.

 

Our Approach:

  • Accurate Alignment: Develop project schedules that align with cost estimates and the Cost Breakdown Structure (CBS), providing accurate resource profiles to enhance decision-making and management.
  • Optimised Resource Management: Align the Organisation Breakdown Structure (OBS) and Work Breakdown Structure (WBS) within the schedule to optimise resource management and improve performance monitoring.
  • Confidence in Key Milestones: Compile a comprehensive deliverables list and clarify contract assumptions, ensuring you have confidence in meeting key milestones and deadlines.
  • Proven Project Controls: Leverage our expertise to develop tailored project controls strategies and processes, positioning your bid for success.

4D Planning & Simulation 

At PlanXtra, our 4D Planning services leverage advanced animations to visually represent construction sequences, integrating timelines with model geometry. By incorporating equipment and temporary structures, we can optimize site logistics, reduce risks, and enhance safety. 4D planning is a crucial component of PlanXtra’s strategy, providing timely and visual data to facilitate informed decision-making on complex projects before construction even begins. 

We believe 4D planning offers significant time and cost savings for clients, while also providing peace of mind through a 3D visualization of project progress in relation to the plan. This approach simplifies progress tracking, helps identify potential issues early, and enables all stakeholders to clearly understand the necessary actions and their timelines. Furthermore, our 4D planning services offer an effective way to visualise progress and proactively address construction challenges before they arise.

 

Our Approach

  • Claims Management: Empowering clients to visualise their programme and gain a clearer understanding of progress.
  • Sequencing: Comparing actual progress to the planned schedule through spatial coordination, enhancing accuracy and visibility.
  • Scenario Analysis: Implementing flexible planning scenarios, from tender through to claims, to anticipate challenges and optimise project outcomes.

Forensic Delay Analysis & Claims Planning 

Delays can significantly disrupt projects and lead to complex claims situations. We prioritise early involvement in projects to create a framework that minimises the risk of claims. However, when delays do occur, our extensive experience allows us to expertly support clients in delay analysis and claims resolution. We specialise in uncovering the causes of delays, understanding their impact, and identifying future risks to keep projects on track.

 

Our Approach:

  • Impact Assessment: Evaluate the influence of delays on both project cost and schedule to understand their full effect.
  • Proactive Risk Mitigation: Use benchmarking data to identify potential future issues and develop strategies to mitigate them.
  • Data-Driven Insights: Analyse large volumes of project data to visualise trends, uncover underlying issues, and pinpoint causes using the planned vs. as-built methodology.
  • Forensic Support: Provide forensic planning support for contractual disputes, ensuring thorough analysis and accurate timelines.
  • 4D Simulation for Delay Analysis: Leverage 4D simulations to detect clashes and delays, enhancing our analysis and providing clear visual insights.

PMO Project Planning 

Drawing on our extensive expertise in PMO project planning, we implement industry-leading practices to establish a high-performing Project Management Office (PMO) that drives efficiency and optimises processes. Our holistic methodology reduces management overhead and enhances decision-making, ensuring streamlined workflows and fostering effective collaboration. This approach not only ensures seamless project execution but also delivers significant savings in both time and cost.

 

Our Approach:

  • Integrated System: Establish a single source of truth for all project data, ensuring consistency and accuracy across all teams.
  • Real-Time Reporting: Provide intelligent, real-time access to cost, schedule, and risk data to keep stakeholders informed and in control.
  • Robust Processes: Implement stage-gate processes and a suite of integrated systems to ensure structured project oversight and continuous monitoring.
  • Enhanced Collaboration: Foster greater transparency and collaboration across projects, empowering teams to work together more effectively.
  • Performance Measurement: Evaluate performance not only against key project metrics but also against softer targets such as innovation, benefits realised, and sustainability goals.

Ready to Elevate Your Project?

Discover how PlanXtra can make a difference in your construction and infrastructure projects.
We are here to assist you in every stage of the planning process.

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